You’ve put a crazy amount of work into planning an outdoor event. You’ve got the catering, the entertainment and the seating sorted. But you can’t control everything: for instance, what happens if it rains? Or if the sun is scalding the attendees. Or the wind is making the event a farce?
Well, you may not be able to control everything, but you can be prepared. If you get the right event umbrellas, you can set your event up for success (and ensure attendees don’t have to deal too much water, warmth or wind).
It but also shows that you care about the small things, which is great if you are an event organiser by trade, or if your get together is one with potential clients.
Here’s a handy guide to set you on the right track to getting the best event umbrellas out there.
Mind the Weather
Let’s start with the obvious: why do you even need umbrellas at an event?
Yes, they’re decorative. Yes, they can carry branding. But above all else, they serve a function — to shield people from whatever the sky decides to throw down. And depending on the season, location, and type of event, that can mean very different things.
Rain
This is the one everyone worries about — and rightly so. If there’s even a slight risk of showers, you want umbrellas that actually work. That means:
- Waterproof canopy fabric (nylon or pongee are best)
- Strong frames (fibreglass is excellent for wind resistance)
- Canopies with a decent size to keep the whole person dry — not just the top of their head
Wedding planners in particular can’t afford to take chances here. There’s nothing elegant about a bride soaked through before the photos. And no one remembers the floral arrangements when half the guests have to run for cover mid-ceremony.
Sun
Often overlooked, but just as important — especially for summer events. Think open-air venues, beach parties, rooftop launches. That midday sun can be brutal, and you don’t want guests burning or melting under it.
If sun is a concern, look for:
- UV-coated canopies (some materials offer UPF 50+ protection)
- Light colours that reflect heat (pastels or white are popular for weddings)
- Ventilation features to help with airflow
Event umbrellas can double as parasols here — both functional and photogenic.
Wind
Now, this is where it gets tricky. A light drizzle is fine — but a stiff breeze? That’s when cheaper umbrellas turn inside out and cause chaos.
If wind’s in the forecast (or if your venue is on a hill, near the sea, or just exposed), go for:
- Vented canopies that allow air to pass through
- Reinforced fibreglass ribs
- Wind tunnel-tested models if available
You want something that stays up and open — not something that folds in on itself the moment the wind picks up.
Match the Umbrella to the Occasion
Folding Umbrellas
Best for: Trade shows, branded giveaways, guest gifts
The default ‘giveaway umbrella’. And to be honest, that’s for a reason: they are compact, portable, and easy to store. They’re also easy to brand and can be tucked into goodie bags without much fuss. Just ensure you’re getting quality.
Golf Umbrellas
Best for: Outdoor ceremonies, corporate launches, sports events
Perfect for VIPs, bridal parties, or covering equipment at outdoor setups. They also make a great statement piece when branded with a logo — bold, visible, and classy without being over the top.
Wooden Handle Umbrellas
Best for: Weddings, vintage-style events, formal gatherings
Wooden handle add a touch of elegance. They also pair well with rustic, vintage, or high-end event styles. And don’t even start us on how good they look in stylised photo…
Custom Shape or Colour Umbrellas
Best for: Gala dinners, PR events, themed parties
If the event is themed — or if you’re working with a very specific brand identity — you can get umbrellas in just about any shade under the sun. Some suppliers (like us) even offer fully custom printed designs, dual-colour canopies, or quirky shapes. Want something that changes colour in the rain? That’s possible too. For planners working with creative agencies or luxury brands, these kinds of touches are gold.
Think Practical (Because You’ll Thank Yourself Later)
Beyond style and size, don’t forget the real-world logistics of umbrellas at an event.
- Storage before and after – Do you have somewhere dry to keep them before the day? What happens to them after guests leave? Some planners choose to gift them, others re-use them. Either way, plan ahead.
- Weight and mobility – If staff or volunteers will be carrying them, you don’t want them lugging heavy, awkward brollies all day.
- Printing turnaround – Custom orders take time. Always ask your supplier how quickly they can deliver — especially around busy seasons.
It might also be worth getting a few extras printed with staff or organiser branding. Not only do they look smart, but they also help guests easily identify the team if anyone needs help.
Final Thoughts: Keep It Smart, Stylish and Covered
Umbrellas aren’t just a backup plan — they’re a real part of the guest experience. When chosen well, they blend right into the event’s look and feel while quietly doing their job in the background. And when the weather turns, they can be the one thing that saves the day.
Whether you’re shielding guests from a downpour, offering shade during vows, or making sure your branded brolly gets seen across the fairground, the right umbrella can be a subtle hero.
Get Free Samples or Ask for a Quote
Rain, shine or anything in between, we’ve got the perfect solution for your event. Pop us a message — we’ll send you samples, mock-ups, and proper advice. No strings attached. Let’s get your event covered — literally.
